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Archive for the ‘Project Management’ Category

Document management & versioning is vital when reaching data quickly, specially, in multi-user environments.

OpenKM is a Web 2.0 style, multiplatform, open source, Ajaxed document management application which is built with usability in mind.

Free Document Management

Thanks to its elegant and intuitive interface, OpenKM transforms complex operations into easy tasks. It allows the storage, classification and use of all kind of files and documents within an user friendly framework.

One of the more relevant functions to mention is the indexing of the most common types of files: text, Office, Office 2007, OpenOffice, PDF, HTML, XML, MP3, JPEG, etc. Its powerful search motor indexes all documents making it easy to find any information.

Some features of OpenKM

  • Drag and drop
  • Document control version
  • Search by content and metadata
  • LDAP or DBMS integration
  • Public API by Webservices
  • Store on any DBMS
  • More than 8 languages

Mindquarry is a brilliant open source application to organize teams in means of documents, ideas and tasks. Shortly, their collaboration.

This team collaboration application can be reached both from the browsers and from a desktop application.

Document Management

The strongest part of the application is document management.  It uses Subversion for document versioning and backup, supports file syncronization, collaborative editing and has notification system for the updates made within the documents.

Document Management


You can create wikis, assigns them to teams or tasks to manage the ideas and information. Updates made to the wiki content can be viewed within the activity timeline, pdf output can be generated and more.


Team Management

Teams are holding the user groups together. They can be assigned to tasks, have their own wikis and permission groups on documents, tasks..

Team Management

Task Management

Mindquarry has a handy task management module where tasks can be created, assigned to users, priority levels and their status can be set.

Task Management

To mention, this is not a project management module and does not have milestones, resources, costs or chart features. It simply allows users to assign and control tasks (for a chance to win a great project management software license check the OneProject Project 8 giveaway).


If you are working in teams, need to share and work on documents together I believe Mindquarry can be a perfect fit as you will be able to:

  • Work on the same docs, have them versionned and backed up.
  • Create your own information or idea libraries with the wiki feature.
  • Assign tasks to each other.

Application requires Apache, Java and Subversion to be installed. Desktop application has Windows, Mac and Linux versions which makes everything much better.

Tip: Mindquarry has a XAMPP download in the downloads section that automatically installs Apache, Subversion and Perl to prepare the application environment.

OnePoint Software is giving away 3 OnePoint Project 8 licenses (€399.00 value/each) to WebResourcesDepot readers. You can find the details for how to winning them below the post.

What is OnePoint Project?

OnePoint Project is an amazing project management software which does not require you to compromise between ease-of-use and functionality and offers you both.

Project Management ComparisonTasks

Onepoint Project integrates project planning, project controlling, monitoring and reporting into a single and easy to use project leadership solution providing you with all relevant information when and where you need it.

Project PipelineProject Schedule

Some nice features of the software:

  • Work Breakdown Structure which helps you to focus to the project.
  • An editable cost baseline.
  • Milestone Trend Analysis (which tasks will be delayed and which won’t in unexpected circumstances).
  • Project Pipeline (a summary of all your ongoing projects).
  • Powerful document and link management.
  • Colored GANTT chart to improve the view of your schedule.
  • Planned & actual situation comparisons.
  • Easy to access resource utilization.
  • Tasks & comments.
  • Project templates for creating faster "new projects" inside the software.

Onepoint’s different editions scale with your needs and the size any business. The version in the giveaway is the Professional version which is a desktop application for 1 user (perfect for a freelancer) that has Windows,Mac & Linux versions.

Gantt Chart

Other editions are:

  • Network edition (for small teams up to 10 members – installable web-based)
  • Enterprise edition (for medium to large sized companies – installable web-based)
  • Check product editions for further details

How to win the OnePoint Project Professional licenses?

Just comment to this post with at least "I want the license!" text in the comment with your valid e-mails.

Winners will be picked randomly with the query below at 05.07.2008 (1 week later).

The query: SELECT * FROM wp_comments WHERE comment_post_id=259 AND comment_approved=1 AND comment_type='' GROUP BY comment_author_email ORDER BY RAND() LIMIT 3

Free document management software is something really hard to find.

Epiware (thanks Jim for the suggestion) is an open source document management solution built with PHP & MySQL.

In a business environment, such a document management system is very helpful as it makes all documents reachable for everyone and keeps the versions of the documents which is a great feature if there are many people editing the same document.

Free Document Management Software

It has many attractive features like:

  • Manage multiple projects
  • Calendar
  • WIKI
  • Tasking/Gantt Chart
  • News room
  • Search document contents and metadata
  • Control folder access via groups and/or users
  • Document access history
  • Document version history
  • Check-in and Check-out

Besides the multi-user version, this document management solution has a single user version and a complete – no requirements – version including PHP, MySQL and a web server too.

Achievo is an open source web-based project management tool which also enables users to manage the business resources like human resources or customers with a CRM point of view.

Free Project Management

Project management part of Achievo covers projects, phases, tasks, notes, statistics, planning, members and project templates.

The CRM section of Achievo allows you to administer your suppliers, prospects and customers and for each of these contact persons. It also includes a contract management part where contracts can be managed by relation. Projects are also managed by relation.

Achievo’s scheduler enables users to share a schedule with the other users. The scheduler includes dayview, weekview, monthview, recurring events and e-mail notices. Furthermore, it is possible to compare schedules.

Free Resource Management

Achievo is also an expandable project management software with ready to use extension modules and more than 20 languages supported.

Adobe AIR, as it is no longer beta, will be more popular for sure.

I had collected 10 Adobe AIR -Must See- Applications in a previous post which contained really cool applications.

Klok is another great Adobe AIR application which is built for personal time tracking. Projects, sub-projects (tasks) can be defined and can be attached to a customer. You can even make a "start & stop" to calculate the time of the task you worked on and Klok automatically adds it to the timetable.

Adobe AIR Time Track

Klok's UI works with the drag'n drop logic in general. You can send the items to the trash, manage the timetable and the projects hierarchy easily with dragging and dropping the items.

Klok is a very handy and easy to use application for freelancers & other individuals who want to keep track the time of tasks and projects they are working on.

TaskFreak! is an open source, ajax interfaced, web based task manager written in PHP.

It is similar to a project management software but concentrated more on tasks and does not have features like milestones, files or messaging. This makes TaskFreak! simpler but less complicated.

Free Task Manager Script

Some TaskFreak! features:

  • Projects
  • Tasks
  • Deadlines
  • Color based complete status & priority levels
  • Ajax interface
  • Users – task assignment

TaskFreak! says the application is GTD compliant (Getting Things Done – very nice post) and it offers 2 versions: single user & multi-user.

ProjectPier is an open source, self-hosted PHP project management application which helps connecting teams, organizing projects & tasks through a web interface.

It’s code is based on activeCollab, which was a popular free project management application & became paid later on.

Project Management Script

ProjectPier has an active community which discusses about the software, creates themes & translations.

Some features of ProjectPier:

  • Multi-client capability lets you manage projects of different clients simultanously
  • 3-Level rights management:
    1. Administrator
    2. User of owner company
    3. User of client company
  • Possibility to limit rights of client users per project
  • Messages and task lists can be linked to milestones
  • Versioning can be used to manage revisions of uploaded files.
  • Tags can be used to categorize messages, tasks, milestones, and files
  • Fulltext search per project covering messages, tasks, milestones, and files
  • Privacy: Messages, tasks, milestones, files, and comments can be flagged as ‘private’, hiding sensitive information from clients

Collabtive is a free PHP project management software with a Web 2.0 looking, ajaxed interface.

The software is still in the beta phase but it already has the features like:

  • Projects, Milestones, Taskslists, Tasks
  • User management
  • Message system
  • Integrated instant messenger
  • Multilingual
  • Template system

Free Project Management Software

Activecollab was one of the most popular free project management softwares that became a paid solution after sometime. If you are looking for an alternative which will run on your servers & have an open source code, take a look at Collabtive.

There are some nice upcoming features like a flash progress meter for the projects.

Redmine is a flexible project management web application. Written using Ruby on Rails framework, it is cross-platform and cross-database.

With a plain interface which makes the use easier, Redmine has most of the features a project managemnt software must have like multiple projects, role based access control, wiki & file management.

Ruby Rails Project Management

Redmine features:

  • Multiple projects support
  • Flexible role based access control.
  • Flexible issue tracking system
  • Gantt chart and calendar
  • News, documents & files management
  • Feeds & email notifications.
  • Per project wiki
  • Per project forums
  • Simple time tracking functionality
  • Custom fields for issues, projects and users
  • SCM integration (SVN, CVS, Mercurial, Bazaar and Darcs)
  • Multiple LDAP authentication support
  • User self-registration support
  • Multilanguage support
  • Multiple databases support

Redmine is in beta status yet and improved regulary.

Uptime Robot